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Receptionist (Leicester)

Full Time (35 hours per week)

Job title

Receptionist (Leicester)

Location

Leicester (travel to other offices occasionally)

Department

Office Administration

Reporting to

Cartwright King is a successful national law firm with offices across the country. We are a people focused business where our staff and clients come first.

We pride ourselves on being a progressive, forwarding thinking employer offering the flexibility and opportunity to progress your career.

We provide high quality legal advice and services in a number of private and legally aided disciplines including: Criminal Defence, Business Defence, Motoring and Road Transport, Family & Divorce, Child Care, Mediation, Court of Protection, Community Care, Education, Mental Health, Employment, Police Law, Professional Discipline and Immigration.

Responsibilities

In the role of receptionist you will undertake a variety of duties, including:

  • Managing and maintaining the daily running of the office
  • Assisting with the administration of the firm
  • Promoting the values and vision of the firm throughout the office
  • Run mini inductions with new starters
  • Promoting office tidiness
  • Attending to clients on the phone and in person, dealing with them in a professional manner in conjunction with the relevant protocol.
  • Booking of office interview rooms via intranet
  • Handling stationery orders
  • Monitoring IT issues including reporting them to IT
  • CJSM/Secure email distribution
  • Arranging lunches/refreshments for meetings
  • Dealing with car park issues

Responsibilities related to daily post include:

  • Dealing with incoming and outgoing post
  • Scanning of incoming post as directed
  • Distribute incoming post internally
  • Printing out and posting letters for lawyers/consultants who work remotely
  • Make and collect deliveries where appropriate
  • Post office runs
  • Tracking and scanning post office receipts
  • Courier collections

Other miscellaneous duties include:

  • Assisting with office moves
  • Organising outside photocopying
  • Maintaining property register and secure cabinet
  • Fire Marshall
  • First aider
  • Archiving
  • Ad hoc duties as and when required to include assisting fee earners with opening files, copying bundles
  • Dealing annually with all staff Display Screen Risk Assessments
  • Dealing with day to day building maintenance issues
  • Organising collection of shredding and secure destruction to include discs
  • Building contact
  • Maintaining/assisting with various contract administration as required.

Person Specification

Candidate Requirements include:

  • Excellent Communication Skills, both verbal and written;
  • Excellent IT skills, including a good knowledge of Microsoft Word and Excel;
  • Excellent attention to detail while working to tight deadlines;
  • Ability to build good working relationships with members of the team and employees;
  • Ability to work proactively and with a can do attitude;
  • Ability to work effectively on your own initiative or as part of a team

In return we are looking for an enthusiastic individual who would fit into a go-ahead and positive environment.  We offer a friendly and positive culture based on team work with no micro- managing. As a firm we are committed to providing equal opportunities in employment. This means that all applicants will receive equal treatment regardless of age, disability, gender reassignment, marital status, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Your new career starts here.

If you meet the required skills and experience and would like to apply for the role, please email your cover letter and CV using the submission form.

Please include in your cover letter why you feel you are a suitable candidate for the role, as well as your salary expectations and notice period.

Applications without both documents will not be considered.

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