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Receptionist

Full time (35 hours)

Job title

Receptionist

Location

Bedford (travel to other offices if and when required)

Department

Office Administration

Reporting to

You will undertake a variety of duties such as:

  • Manage, own and maintain the daily running of individual offices
  • Assist with the administration of the firm
  • To promote the values and vision of the firm throughout the office
  • Mini induction with new starters
  • Promote office tidiness

Attendance on clients:

  • All reception duties to include:-
    Attend clients on the phone and in person, dealing with them in a professional manner in conjunction with the relevant protocol

Post:

  • Deal with incoming and outgoing post
  • Scanning of incoming post as directed
  • Distribute incoming post internally
  • Printing out and posting letters for lawyers/consultants who work remotely
  • Make and collect deliveries where appropriate
  • Post office runs
  • Tracking and scanning post office receipts
  • Courier collections

Diaries:

  • Booking of interview rooms via intranet

Other items:

  • Stationery orders
  • Monitor IT issues and report to IT
  • CJSM/secure email distribution
  • Arrange lunches/refreshments for meetings
  • Dealing with car park issues

Miscellaneous:

  • Assist with office moves
  • Organise outside photocopying
  • Maintain property register and secure cabinet
  • Fire Marshall
  • First aider
  • Archiving
  • Ad hoc duties as and when required to include assisting fee earners with opening files, copying bundles
  • Dealing annually with all staff Display Screen Risk Assessments

Property:

  • Deal with day to day building maintenance issues
  • Organise collection of shredding and secure destruction to include discs
  • Building contact
  • Maintain/assist with various contract administration as required.

Person Specification

Candidate requirements

  • Excellent Communication Skills, both verbal and written;
  • Excellent IT skills, including a good knowledge of Microsoft Word and Excel;
  • Excellent attention to detail while working to tight deadlines;
  • Ability to build good working relationships with members of the team and employees;
  • Ability to work proactively and with a can do attitude;
  • Ability to work effectively on your own initiative or as part of a team

In return we are looking for an enthusiastic individual who would fit into a go-ahead and positive environment. We offer a friendly and positive culture based on team work with no micro- managing. As a firm we are committed to providing equal opportunities in employment. This means that all applicants will receive equal treatment regardless of age, disability, gender reassignment, marital status, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Your new career. Starts here.

Please include in your cover letter why you feel you are a suitable candidate for the role, as well as your salary expectations and notice period.

Please note that applications submitted without both documents will not be considered.

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